This exquisite 7 bedroom / 5 bathroom is the perfect place to call home during your Florida Vacation! A brand new construction with themed kids rooms, and plenty of space for everyone to stretch out. We offer free pool & spa heating!
For Airbnb Prepaid order: We understand that you have already pre-paid. But, we need to make sure you agree to the terms of our contract and the condo or home rules that you are in. Please note parking rules and occupancy limit. Also, our minimum age limit to rent is 25. So, you must be 25 or older to rent the property.
Vacation Rental Agreement
This Agreement is for a Term beginning on (“Arrival Date”) and ending on (‘Departure Date”). Check-in is 4:00 p.m. and Check-out is 10:00 a.m. Certain properties are available for early check-in and/or late check-out for an additional fee.
2. Property and Address:
The vacation rental property (“Property”) is: (directions available on request)
3. Occupancy Limit:
The maximum number of guests allowed at the Property at any one time is indicated on Airbnb advertisement site and includes small children and infants.
4. Rental Amount, Fees and Payments:
***Pre-paid by Airbnb or or Trip Advisor
Access to a lock code will be provided to Guest at the time within 60 days or arrival.
If you do not receive the lock code, please contact us.
5. Parking Limit for Rental:
The maximum number of cars allowed for this reservation is 2 per condo. 4 per house.
Note: parking in the streets is not allowed by law. Cars must park within the Property limits. To avoid towing, please do not park on the street.
6. Damage Waiver Fee, Damages and Missing Items:
A nonrefundable Damage Waiver Fee is pre-paid as part of Airbnb or . The Damage Waiver Fee is a nonrefundable Fee that relieves Guests of the cost for unintentional and incidental REPORTED damage to the Rental Property and its contents, not to exceed the amount of coverage (up to $1000.00 of unintentional damage). The Damage Waiver Fee does not cover intentional damage, theft, unauthorized entry into the owner’s supply closet, unauthorized pets, Check-out after 10 a.m. on Departure Day, Check-in before 4 p.m. on Arrival Day, extensive cleaning required at check-out per, smoking, exceeding occupancy limits or parking limits, and any other charges/policies in Manager’s Rental Policies and Rental Agreement including any fines imposed on Manager by the City, County, State or Home Owner Association as the result of violation of any law, ordinance, rule or regulation or any fines or cost levied against Guest or visitors of Guest (“Excess Damage Costs). Guest will be notified of any Excess Damage Costs in writing. Any Excess Damage Costs will be also charged immediately to the Guest’s credit card. Guest, by signing below, assumes full responsibility for any items found to be missing and any damage due to misuse, negligence or action on Guest's or Guest’s visitors part, except in the case of normal wear-and tear reported to Manager within 24 hours of Check-in.
Please never relocate or rearrange furniture or furnishings during your stay.
7. Indemnification and Insurance:
Guest agrees to indemnify and hold harmless Manager and the owner of the Property against all loss, damage, expense, and penalty arising from any action of the Guest or visitors of the Guest which causes injury or death to any person or damage to any property. Vacation Rental Pros is the Manager of the and the Agent of the property owner and is acting at all times in the best interest of the owner. Guest(s) agree to indemnify and hold harmless the property owner and VRP, their employees and all their representatives from claims, suits or damages of any kind including personal injury arising out of or related to: (a) any acts or omissions of Guest(s) or their guests or invitees, (b) Guest's occupancy of the property including damages or losses arising 0from Vacation Rental Pro's, their employees' and all their representatives' negligence or gross negligence, (c) theft of, or damage to the personal property of the Guest(s) or their guests or invitees, personal property, (d) any damages or losses relating to fire, acts of God, criminal acts, acts of the Owner's or VRP's negligence or gross negligence or failure thereof, or (e) the presence mold or hazardous materials. Under no circumstances shall Guest(s) be entitled to recover consequential, incidental, or punitive damages from Vacation Rental Pros, their Owners, their employees or their representatives. Guest is encouraged to secure the appropriate travelers or vacation insurance and/or renter’s insurance.
8. Trash Collection, Cleaning and Departure:
(a) Due to a need to professionally clean the Property, Check-in and Check-out times must be strictly enforced. If a Guest checks in before Arrival Date, an additional full day’s Rent will be charged, payable upon taking occupancy. Check-out after 10 a.m. on Departure Day without prior written approval and payment of additional fee will incur an additional full day’s Rent which will be charged as Excess Damage Cost against the credit card on file.
(b) It is the responsibility of the Guest to leave the Property in reasonably clean condition and to remove all Guest's property (and trash) upon Departure. During stay, Guest agrees to bag and remove to designated pick up area, all garbage during posted trash collection dates. It is imperative that the Guest not place the trash can and/or bags at the curb until 6 P.M. prior to the designated collection day and to retrieve the trash can after trash pickup and prior to the end of the collection day. Trash pickup will not occur on major holiday.
(c) Prior to Departure, guests are asked to clean all dishes (or run the dishwasher prior to leaving), broom and/or light vacuum floors, and bag and remove the trash from Property to outside. If Manager's cleaning service is required to spend more than five (5) hours cleaning the Property or if a trip to the dump is required to haul away excess trash, an additional fee will be charged at $50 per hour beyond the five (5) hours (plus Dump Fees), and will be charged against the credit card on file.
(a) If the Property becomes unavailable to the Guest prior to occupancy, Manager agrees to refund the full amount paid to the date of cancellation, and Guest agrees to release any claims against Manager.
(b) If, for any reason, the Guest cancels this Agreement after 48 hours from the reservation date, the reservation monies received will not be refunded which is any monies applied up to the date of the cancellation will be forfeited. Guests are given 48 hours from time of booking to cancel reservation without penalty.
(c) No refund is due (or will be made) for inclement weather. Travel or Vacation Insurance is recommended to be obtained by Guest. Guest and parties listed above must comply with any mandatory evacuation order.
(d) Cancellations or early departure by the guest for any reason (excluding mandatory evacuation) do not warrant any refund of rent.
10. Guest List and Occupancy Limits:
(a) Use and occupancy of the Property is limited to the named Guest. The occupancy limit stated in section 3 is the limit of guests allowed in the property. Occupancy exceeding this limit as listed above will result in immediate eviction and forfeiture of all amounts paid. Exceeding these limits shall result in ejection according to Florida Statute 509.141.
(b) The registered Guest and party(ies) on this Agreement are the only overnight guests allowed, unless prior written permission is received from Manager. The Guest signing this Agreement must be at least 25 years of age and will be held responsible for all other parties and/or guests of the Guest for compliance with this Agreement, with listed policies, ordinances, rules and regulations and for any losses incurred by Manager or to the Property due to negligence or vandalism.
11. Repairs and maintenance:
(a) Repair and maintenance problems must be brought to Manager's attention within 48 hours of occupancy or occurrence, or Guest will be held liable for all such damages or repairs. Property manager will have 48 hours from the time of notification by to cure any problems reported. Simply notifying the manager of a problem during the 48 hour period does not entitle the guest to any refunds whatsoever, nor the right to terminate this agreement. Property manager will make reasonable efforts to notify the condo association of any problems in common areas such as elevators and community swimming pools, but is in no way responsible to correct defects in these facilities.
(b) Maintenance issues or defects in common areas or facilities do not entitle the guest to any refunds whatsoever, nor the right to terminate this agreement Manager will not be responsible for any unauthorized expenses incurred by Guest or his/her guests. Costs of needless or unauthorized service will be charged as Excess Damage Cost against the credit card on file. Maintenance responsibilities are as follows:
Manager: Electricity, water, sewer, basic cable, and initial supplies (toilet paper, paper towels, dish soap, hand soap, dishwasher detergent and garbage bags). Manager is not responsible to provide beach chairs or beach towels for guests.
Guest: Long distance or toll calls, beach towels, beach chairs, extra cleaning fee (if Guest leaves Property messy or damaged, as above), or extra propane or electric usage for Pool Heater (see below). If any of the preceding charges are incurred, an Excess Damage Cost will be charged against the credit card on file up to 30 days after Departure Date pending final invoices and Notice of Claim from Manager.
Our staff is here to make we respond to maintenance issues. If you should discover a repair or maintenance that is required, please call and/or email us immediately. However, no refunds will be given for repairs, maintenance issues or appliance failure or other circumstances. Please do not wait until you are checking out to let us know about repair or maintenance problems. Vacation Rental Pros will order repairs in a timely manner once notification is given by the Guest. Guest(s) agree that VRP and its representatives shall not be liable for any losses or damages including incidental or consequential damages, caused by the Property Owner's or VRP's failure to perform repairs and maintain the property. No rental adjustments or reimbursement s for any reason whatsoever will be made for repairs or maintenance or the malfunction of equipment or appliances.
Our vacation rentals are individually owned and furnished. Please do not rearrange the furniture, take any items outside that are part of the of interior decor, move any furnishings from one room to another or into another unit. The guest will be charged if Vacation Rental Pros has to rearrange the furniture after your stay. The unit descriptions were correct at the time of printing but subsequent owner changes and renter wear and tear may have resulted in changes. Although every effort has been made for accuracy, VRP is not responsible for errors, for property changes made by the owners, or for any conditions beyond our control upon arrival. Note: VRP's web site, employees, workers and representatives represent the properties to the best of their ability and assume no liability for errors or omissions. Since the premises are privately owner, VRP is not responsible for any changes in furniture or any missing furniture that may occur. Guest expressly agrees to indemnify owner for any damages or costs to the premises, furnishings, equipment and household items therein that occur during the guest's occupancy excluding normal wear and tear.
13. Management Access to Property During your Stay
Vacation Rental Pros employees or vendors may arrive unannounced to conduct regularly scheduled services such as trash removal, pool services or HVAC filter inspection during your stay. Such services will require entry into the property for a brief period of time, even if you are away during their arrival.
14. Unit Assignment
Due to circumstances beyond the control of Vacation Rental Pros Property Management (VRP), if the property becomes unavailable for any reason, we reserve the right to move, relocate, reassign or change the rental property noted on your confirmation. VRP will use best efforts to locate a comparable property at a comparable price. In event that such a property is not available, Guest(s) shall receive a refund of all amounts paid and agree to hold VRP and the owners of the property, it employees, agents and representatives harmless for any costs or inconveniences suffered, including any damages or costs resulting from negligence. If Guest(s) agree to move to a property with a higher rent, the Guest(s) will be responsible for any price differential.
Pets are not allowed in or on the Property unless indicated in advance in writing and secured with a non-refundable Pet Cleaning Fee. Once approved only two (2) pets allowed are: Domestic Dogs, Cats, and Birds (If you are a guest of Ocean Village Club then only 1 pet is allowed, due to community rules.) Under no circumstances will a pit bull be permitted. To avoid confusion: “Pit Bull is defined as: American Staffordshire Terriers, Staffordshire Bull Terriers, American Pit Bull Terriers or any other dog that substantially conforms to any of these breeds’ characteristics.
All pets shall be kept on a leash when outside of a Unit. Pets are not allowed on the balcony unless someone is present in the Unit Please do not leave your pet unattended on a balcony. A pet owner shall immediately pick up and remove any solid animal waste deposited by his or her pet. Pet Owner shall indemnify the Manager, the property owner, and the Association and hold them harmless against any loss or liability of any kind or character whatsoever arising from or growing out of having any animal. If a dog or any other animal becomes obnoxious to other Property Owners or Guests by barking or otherwise, the Pet Owner thereof must immediately cause the problem to be corrected; or, if it is not corrected, the Pet Owner will be required to permanently remove the animal from the Property.
Smoking is strictly forbidden inside the Property.Smoking is only allowed outside. Evidence of smoking inside the Property will result in immediate eviction and forfeiture of all amounts paid and will result in additional $500.00 Fee to Guest as Excess Damage Cost and will be charged against the credit card on file. GUESTS OF COLONY REEF PLEASE NOTE THERE IS NO SMOKING ALLOWED WITHIN 25 FEET OF THE BUILDING WHICH INCLUDES CONDO BALCONIES.
17. Casualty or Destruction:
Should the Property be destroyed or rendered uninhabitable by an Act of God (including, but not limited to, hurricanes, storms, floods or fires), or by environmental disaster, or loss of utilities prior to occupancy by Guest, this Agreement shall become null and void, and all payments made hereunder shall be refunded to Guest.
18. Pools, Amenities, Construction, Exterior Noise, Pest Control, Cable, TV, Internet:
On occasion a property owner or Association may find it necessary to close a pool, tennis court, spa, hot tub, grill, kids pool, beach access walkover or other amenity for repair or maintenance purpose. The property owner or association also controls the temperature and associated operating conditions of these amenities. The property owner or association also controls the construction around the amenities or property. Vacation Rental Pros is not responsible for the operation, closure, construction, or malfunction of these amenities well as weather conditions or temperature recovery times that prohibit their use. Vacation Rental Pros is also not responsible for the noise from a unit or property above, below or adjacent. Any noise disturbance issues are expressly the responsibility of local law enforcement. No rental adjustments or refunds will be made as a result of any of the above conditions. In addition, Vacation Rental Pros is not responsible for any construction next door to a property, across from a property or near a property including noise from construction equipment. No rental adjustments or refunds will be made as a result of these conditions. Properties are treated on a regular basis for pest control through the condo association, home owner association or owner of property. Insects, reptiles like lizards and rodents exist in the state of Florida at all times of year. Vacation Rental Pros is not responsible for pests in the property and no rental adjustments or refunds will be made as a result of these conditions. VRP will make the effort to remediate the issues should they arise once we are notified but is not responsible should the event occur. No rental adjustments or refunds will be made as a result of insect, reptile or rodent conditions. In terms of utilities including internet and cable tv, no compensation or refunds will be made for outage of electricity, gas, water, internet, television or telephone services. If there is an interruption in service please let us know and we will work to restore your service as promptly as possible.
19. Noise Ordinance(s):
The Property is located in a neighborhood which has a "noise ordinance" in effect after dark. All Guests agree to respect the Noise Ordinance and to use common sense in keeping noise volume low after dark. Any police enforcement actions by the City, County or Home/Condominium Association are at the sole risk and expense of the registered Guest and may result in Excess Damage Cost and/or immediate eviction and forfeiture of all amounts paid under Florida Statute . Parking:
All parking must occur in the assigned parking place(s) within the condo complex, if any. In the event the Property is a private home, parking will only be permitted in the driveway and gravel areas.
No parking is permitted on the street. The parking limit stated in section 5 is the limit of cars allowed to park on the Property. Parking exceeding this limit may result in immediate eviction and forfeiture of all amounts paid.
21. Guest Registry:
All Guest(s) must sign and date the on-site Guest Registry at the Property, and read the Rules, Regulations and Rental Rate Notices posted at the Property.
22. Access to Property for Showing:
If Property is placed on the market for sale, Guest agrees to allow the Property to be shown to prospective buyer(s) upon reasonable notice of 24 hours or more to Guest. Property may be shown to prospective future guests in the same manner and upon such notice. By acceptance of this written contract, you agree to allow the rental property to be shown to prospective buyer(s).
23. Liability and Damage:
Guest agrees to defend, indemnify and hold Manager and property owner harmless from any and all liability, claims, loss, property damage or expenses, arising by reason of any injury, death or damage sustained by any person, or to the property of any person, in or on the Property during the Term of this Agreement, including Guest, additional invitees or visitors of Guest, where such injury, death or damage is caused by a negligent or intentional act of Guest, additional guest or any of Guest’s visitors or invitees. Guest is encouraged to secure the appropriate travelers or vacation insurance and/or renter’s insurance.
24. Cause for Eviction:
The Guest and all parties with the Guest will be subject to immediate eviction from the Property if the Guest or parties of the Guest violate any terms of this Agreement, including but not limited to, violation of the occupancy limits, pet provision, smoking, noise ordinance or parking. In the event of eviction from the Property, the Guest shall forfeit all amounts paid and there will be no refund of money.
25. Disputes, Fees and Costs:
This Agreement shall be governed by and construed in accordance with the law of the state of Florida. Any and all disputes arising out of or related to this Guest Agreement and regardless of the form of action or theory (whether in contract, tort, or otherwise), shall be subject to binding arbitration only in St Johns County, Florida as the exclusive agreed upon venue. The costs of arbitration as charged by the arbitrator shall be divided equally between the claimant's and the respondent's side of any case. Guest agrees that Company has a valid legal procedures for complaints and disputes to be addressed and resolved. Guest agrees that they will not (nor will they cause or cooperate with others to) publicly criticize, ridicule, disparage or defame the Company or its products, services, policies, directors, officers, shareholders or employees with or through any written or oral statement or image (including, but not limited to, any statements made by via websites, blogs, postings to the internet, or emails and whether or not they are made anonymously or through the use of a pseudonym). Guest agrees to provide full cooperation and assistance in assisting the Company to investigate such statements if the Company reasonably believes that the Guest or the Guest associates is the source of the statements. The foregoing does not apply to statutorily privileged statements made to governmental or law enforcement agencies. In the event Guest breaches any component of the Non-Disparagement clause contained in the above clause, Guest acknowledges and agrees that it would be impractical or extremely difficult to ascertain the amount of actual damages to the Company. For this reason, Guest agrees that each violation of the Non-Disparagement provision of this Agreement shall result in the imposition of liquidated damages, and not as a penalty, in the amount of Five Thousand Dollars ($5,000), per day per each occurrence, to be paid by the Guest to the the Company, which represents the reasonable compensation for the loss incurred because of the breach. The Parties agree that and acknowledge that this non-disparagement provision is a material term of this Agreement, the absence of which would have resulted in the Company refusing to enter this agreement.
26. Short-Term Rental:
It is expressly understood and agreed that this is a short-term vacation rental under the provisions of Chapter 509, Florida Statutes, and is not a lease or other long term residential tenancy agreement. This Agreement is only for the licensed use of the Property for the stated Term. It creates no property rights in Guest and no rights to renewal or for recurring usage. This Agreement is also neither a Time-Share sale or a Plan of Time-Share Development, nor a Vacation Club.
27. Falsified Reservations:
Any reservation obtained under false pretense will be subject to forfeiture of Reservation Deposit and Final Balance, if paid, and such party will not be permitted to check in and/or will be subject to immediate eviction with the forfeiture of all amounts paid.
28. Succession, Assignment:
This Agreement is binding on, and the benefits inure to, the heirs and personal representatives of the parties. However, neither this Agreement nor any rights hereunder may be assigned (in whole or in part) by Guest.
29. General Terms:
This Agreement is made in, and shall be governed solely by the laws of, the State of Florida and Chapter 509, Florida Statutes. Venue for enforcement shall be St John's County, Florida. If any section, clause, paragraph or term of this Agreement is held or determined to be void, invalid or unenforceable, for any reason, all other terms, clauses or paragraphs herein shall be severed and remain in force and effect. This Agreement is taken in full compliance with federal, state and local Fair Housing Laws, without regard to race, color, religion, sex, country of origin, handicap or familial status.
Guest is to be mindful that this Property is located in a residential neighborhood or residential condominium. Guest is expected to be courteous to residents and guests, to respectful of the rights of others, and not be abusive to reservationists, property managers or unreasonably noisy. Vacation Rental Pros reserves the right to cancel this agreement at our discretion, and in such instances will refund any rental payments already received and an additional courtesy $50 discount on any future booking, and notify the responsible party(s) listed below.
30. Voluntary Eviction Notice:
By signing below, you agree to the following terms:
I understand that I agree to the owners/management of this establishment have the right to evict me should I violate any of the following as described in chapter 509, F.S. Part 1. Legal rules and policies of condo associations and home owner associations or ordinances of towns and cities are also legally binding.
Illegally possess or deal in controlled substance as defined in chapter 893.
Engaged in brawling
Indulge in any language or conduct which disturbs the peace and comfort of other guests or could injure the reputation, dignity, or standing of this establishment
Have any guests who are illegally on this establishment's premises.
Refuse to vacate the property at the departure date and time
31. Settings on A/C and Refrigerator:
Refrigerator/ Freezer- Should always be set on MEDIUM.
Check-in day is also check-out day. Since this appliance has been open for long periods of time today, it cannot handle an overload of warm foods all at one time. It is advised that you leave drinks and items that do not need immediate refrigeration in the pantry or in your cooler. Avoid overfilling the first day you are here. It can take up to 24 hours to cool down when filled with food.
Air Conditioners- Do not set below 72 degrees.
On extremely hot days when it is (90+ degrees) please be aware that the A/C units will not cool below 20 degrees difference from the outside temperature! DO NOT set the temperature to a lower setting, the unit will freeze up and you could cause serious damage to the A/C unit! Keep doors and windows closed. Turn on ceiling fans.
*** If we receive a call for service on either of these items and the property manager finds that systems are not working because you have reset the controls you will be charged for the service call.
32. Fire Place:
Most properties with fire places are deactivated for safety concern even if showing on web site photos.
All guests/occupants must evacuate the Property immediately upon the posting of an evacuation order by local, state or federal authorities.
Wenn du bis 7 Tage vor deiner Reise stornierst, erhältst du eine Rückerstattung in Höhe von 50 %. Wenn du innerhalb von 7 Tagen vor deiner Reise stornierst, ist die Buchung nicht erstattungsfähig.
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